Start custom work with a conversation
A consultation gives you time to discuss the idea before agreeing on a tattoo session. Keep it separate from bookable session types.
Booking software for tattoo studios
A new design starts with a conversation; an agreed piece needs time in the artist’s diary. Keep consultations separate from tattoo sessions so clients know what they are reserving and artists can plan around the length of the work.
A booking day that works for your business
Make artist schedules visible
Assign each bookable service to the artists who offer it, with working hours that reflect their actual studio availability.
Explain deposits before the session
Where you require a booking deposit, explain what it covers and your own cancellation arrangements before asking the client to pay.
Start with a consultation, then reserve the session
Create distinct options for consultations and the session lengths your studio offers. Explain what can be booked directly and when clients should speak with an artist first. Set appointment lengths after agreeing the work involved.
View feature: Start with a consultation, then reserve the session- Service name
- Tattoo session
- Service description
- Time for an agreed design. Confirm the artwork and session length with your artist first.
Pricing and duration
- Price option name
- Short session
- Price
- $100.00
- Duration
- 60 min
- Price option name
- Standard session
- Price
- $180.00
- Duration
- 120 min
- Price option name
- Extended session
- Price
- $260.00
- Duration
- 180 min
From the first click to a confirmed booking
Choose the right booking
A client chooses a consultation or an agreed session type. Describe the purpose and length, and ask clients to contact the studio before booking work that still needs a quote or design discussion.
Find a suitable time
The client chooses the appropriate artist and available slot. For complex pieces, agree the session length directly and enter the appointment that matches the agreed work.
Review the booking details
The client reviews the selected service or space, date, time and price, then provides their contact details. Clear descriptions help them arrive knowing what they have booked and which location to visit.
Complete the booking and payment
When online payments are enabled, collect the deposit or full amount required by your booking settings. Your team can also handle payment from the calendar, including a payment link for a client who is arranging the visit with you.
Separate consultations from studio sessions
Review the artist diary before the studio opens. Distinct appointment names help the team see which visitors are discussing an idea and which are arriving for an agreed session.
Use previous bookings when arranging the next visit for an ongoing piece. Keep design approval, consent and aftercare in your established studio process.
Illustrative example
Example booking day
| Time | Booking |
|---|---|
| 09:00 | Design consultation |
| 11:00 | Agreed tattoo session |
| 14:00 | Follow-up appointment |
Make everyday bookings easier to manage
Keep every artist’s diary clear
Assign services to your artists and review bookings by team member. Consultation slots and longer tattoo appointments stay visible in the same calendar, with their own durations.
View feature: Keep every artist’s diary clearExplain the booking before a client commits
Use service descriptions to distinguish a design discussion from time for an agreed piece. Your booking page lets clients select a service and artist before choosing an available appointment.
View feature: Explain the booking before a client commitsFollow a client’s previous visits
Keep contact details and booking history together. For a piece completed over several visits, your team can refer to earlier appointments when arranging the next session.
View feature: Follow a client’s previous visitsGive clients a convenient way to pay
Bring payment into the same workflow as the booking. Choose how you collect money for your services or space hire, and explain the payment arrangements before the client commits.
Deposits and online checkout
Let clients pay a deposit or the full booking amount through your online booking portal. State what the payment covers so clients understand the amount they are paying before their visit.
Card payments at reception
Use a supported Stripe Terminal smart reader to collect an in-person card payment for a booking. Reader availability depends on your country and Stripe setup; see the device guide before buying hardware.
QR codes, SMS and email links
Show a payment QR code for the client to scan, or send the payment link by SMS or email. The client opens checkout on their own device, making it useful both at reception and when arranging payment before arrival.
Set up a booking page that reflects your business
Start with the bookings you handle most often. A clear menu and realistic availability help clients make the right choice and give your team a consistent place to manage requests.
- Create separate consultation and session services.
- Assign artists and realistic session durations.
- Explain quote requirements, deposits and arrival instructions.
Review and share your booking page
Review the client-facing names, descriptions, location, available times and payment settings. Share the booking link from your website and customer communications, and keep the details up to date as your offering changes.
Booking questions, answered
Can I offer consultation appointments separately?
Yes. Create a consultation service with its own description and duration, and assign it to the relevant artists. Explain when clients should choose this before booking a tattoo session.
Can I reserve longer sessions for larger pieces?
Yes. Set service durations and pricing options for the session lengths you offer. Agree the appropriate time with the client, then create or update the booking to match.
Can clients book a consultation before a tattoo?
Yes. Add a consultation service with its own price and duration. Use it to discuss the work before your team agrees the appropriate session.
Can the system estimate the time for a custom design?
The artist decides the time and price. WebbyBooky schedules the service and duration you configure; it does not assess a design or automatically quote custom work.
Can I keep my existing website?
Yes. Share your WebbyBooky booking portal link from your existing website so clients can choose a service, provider and available time. Keep your business information on your website and use the portal for the booking journey.
Can clients pay online or at the appointment?
With payments configured, you can collect a deposit or full payment online and take booking payments through the calendar. In-person options include supported Stripe Terminal readers and a QR payment page; links can also be sent by SMS or email. Available options depend on your payment setup.
Make your next booking easier to manage
Build your service or space menu, set your availability, and give clients a clear way to book. Start with your everyday workflow and expand as your business grows.