Balance planned visits and walk-ins
Add a walk-in to the calendar when you agree a time, so your team can see it alongside bookings made online.
Appointment booking software for barbershops
A busy Saturday can include quick beard trims, skin fades and longer grooming appointments. Keep those different visits organised by barber, and let regulars find a time with the person they already know.
A booking day that works for your business
Let regulars find their barber
A booking page with named barbers helps returning clients choose the person they know and an available appointment.
Describe combined services clearly
A beard tidy, haircut and full grooming visit can take different amounts of time. Give each a clear place in your menu.
Give a beard trim and a full service their own time
Build a straightforward menu for cuts, beard work and combined services. Show the duration and price for each option so customers can choose a quick tidy-up or a longer visit without calling to ask what to book.
View feature: Give a beard trim and a full service their own time- Service name
- Haircut & beard grooming
- Service description
- Choose a classic cut or a skin fade, finished with a tidy beard shape.
Pricing and duration
- Price option name
- Classic cut & beard
- Price
- $30.00
- Duration
- 30 min
- Price option name
- Skin fade & beard
- Price
- $40.00
- Duration
- 45 min
- Price option name
- Full grooming
- Price
- $55.00
- Duration
- 60 min
From the first click to a confirmed booking
Choose the right booking
A regular chooses a haircut and beard service, selects their barber and checks the description. New clients can browse the same menu to understand what is included before deciding which appointment to request.
Find a suitable time
Show availability based on the barber’s working hours and the chosen service length. When someone arrives without a booking, staff can agree a suitable gap and enter the appointment in the calendar.
Review the booking details
The client reviews the selected service or space, date, time and price, then provides their contact details. Clear descriptions help them arrive knowing what they have booked and which location to visit.
Complete the booking and payment
When online payments are enabled, collect the deposit or full amount required by your booking settings. Your team can also handle payment from the calendar, including a payment link for a client who is arranging the visit with you.
Keep every barber’s next visit visible
Start the day by reviewing booked visits across the team. The calendar helps staff see where a longer grooming service sits and which barber is handling the next appointment.
For a walk-in, check the schedule before agreeing the service and time. Record the visit, then collect payment by the available card reader or payment-link options when the cut is finished.
Illustrative example
Example booking day
| Time | Booking |
|---|---|
| 09:00 | Classic haircut |
| 11:00 | Walk-in: beard tidy |
| 14:00 | Haircut & beard |
Make everyday bookings easier to manage
A diary for every barber
See appointments across your team, then focus on the barber or branch you need. Reception can check the day’s bookings when a customer calls or comes into the shop.
View feature: A diary for every barberLet regulars choose their barber
Set up profiles and assign the services each barber provides. Your online booking page connects the customer’s chosen service with a team member and an available time.
View feature: Let regulars choose their barberKeep a growing shop organised
Add barbers and assign them to the branches where they work. Keep haircut and beard services attached to the right people as your team expands.
View feature: Keep a growing shop organisedGive clients a convenient way to pay
Bring payment into the same workflow as the booking. Choose how you collect money for your services or space hire, and explain the payment arrangements before the client commits.
Deposits and online checkout
Let clients pay a deposit or the full booking amount through your online booking portal. State what the payment covers so clients understand the amount they are paying before their visit.
Card payments at reception
Use a supported Stripe Terminal smart reader to collect an in-person card payment for a booking. Reader availability depends on your country and Stripe setup; see the device guide before buying hardware.
QR codes, SMS and email links
Show a payment QR code for the client to scan, or send the payment link by SMS or email. The client opens checkout on their own device, making it useful both at reception and when arranging payment before arrival.
Set up a booking page that reflects your business
Start with the bookings you handle most often. A clear menu and realistic availability help clients make the right choice and give your team a consistent place to manage requests.
- List individual cuts and combined grooming visits with their own durations.
- Add your barbers and assign the services each person offers.
- Agree a team routine for entering walk-ins and checking the next booked appointment.
Review and share your booking page
Review the client-facing names, descriptions, location, available times and payment settings. Share the booking link from your website and customer communications, and keep the details up to date as your offering changes.
Booking questions, answered
Can I add a booking for someone who walks in?
Yes. Your team can create a booking in the calendar after checking availability, keeping it alongside appointments made online. This gives you one place to review the day.
Can a haircut and beard service take longer than a haircut alone?
Yes. Create separate services or duration options with the appropriate prices. Customers can see the difference before selecting an appointment.
Does adding a walk-in create a queue?
The workflow here records an appointment at an agreed time. It gives the visit a place in the calendar; a live waiting-list or queue system is a separate feature and is not implied by this example.
Can I run this with just one barber?
Yes. Set up your own services and working hours, then share the booking page. You can add other team members and their services when your business needs them.
Can I keep my existing website?
Yes. Share your WebbyBooky booking portal link from your existing website so clients can choose a service, provider and available time. Keep your business information on your website and use the portal for the booking journey.
Can clients pay online or at the appointment?
With payments configured, you can collect a deposit or full payment online and take booking payments through the calendar. In-person options include supported Stripe Terminal readers and a QR payment page; links can also be sent by SMS or email. Available options depend on your payment setup.
Make your next booking easier to manage
Build your service or space menu, set your availability, and give clients a clear way to book. Start with your everyday workflow and expand as your business grows.