Booking guides

Practical walkthroughs for setting up services, reserving rooms and collecting booking payments. Start with the task you want to complete and follow the steps at your own pace.

Empty clinic waiting room with a WebbyBooky wall logo and booking calendar on the reception computer

How to Choose a Booking System for Your Small Business

Compare small business booking software by cost, customer experience and room or staff scheduling. See how WebbyBooky supports growing businesses.

Read the guide
WebbyBooky service settings with pricing options, durations and assigned team members

How to set up online booking for teams and services

Set up your branch, add team members and services, assign who provides each service, and share your client booking page.

Read the guide
Karaoke room settings showing the room photo, branch, $20 hourly rate and booking durations from one to nine hours.

How to set up hourly room or space booking

Describe your rooms, set hourly rates and booking limits, and explain preparation and access before accepting reservations.

Read the guide
Fictional King’s Karaoke website with a prominent Book now button
King’s Karaoke room selection page in the WebbyBooky booking portal

How to add a booking link to your existing website

Connect your website to your WebbyBooky booking portal with clear links, useful descriptions and a straightforward client journey.

Read the guide
A booking showing a $16 deposit to pay online and $64 remaining to pay at the appointment.

Choosing deposits or full payment for online bookings

Compare deposit and full-payment booking workflows, explain what customers pay, and prepare clear collection instructions.

Read the guide
Receive payment in the booking calendar: choose the full balance, a percentage deposit or a fixed deposit, then select a payment method.

Collect booking payments by card reader, QR code or link

Choose a practical booking payment route at reception or before arrival, using supported Terminal readers and QR, SMS or email links.

Read the guide

Find the right guide for your next step

Start with your booking setup

If customers book time with your team, start with the online booking setup guide. It walks through adding a branch, creating team members and services, and assigning who provides each service. Once those details are ready, use the website booking link guide to help visitors reach your client booking page from the website they already know.

Plan room and space reservations

For meeting rooms, studios or other spaces hired by the hour, choose the room booking guide. Work through room descriptions, hourly prices and booking duration limits before sharing availability. The guide also helps you think about preparation time and access instructions, so customers understand what they are reserving and what they need to know before arriving.

Decide how customers will pay

Use the deposit and full-payment guide when deciding how much to collect at booking and how to explain any remaining balance. For collection at reception or before arrival, explore the guide to card readers, QR codes and payment links. Check the requirements and availability described in each guide before choosing the payment route that fits your business.

Use the examples and checklists

You can read these guides in any order and return to a specific task when you need it. Adapt the examples to your own services, locations and prices rather than copying the sample setup. Before inviting customers to book, follow the checklist and review the journey from their perspective: choosing a location, understanding the booking details and knowing what happens next.