Leave enough time for the service
Separate a quick trim from a cut and colour. Clear service lengths help the client choose a visit that fits your stylist’s day.
Booking software for hair salons
A fringe trim and a full colour appointment should not take the same space in your diary. WebbyBooky brings your salon menu, stylist schedules and client bookings together, so you can see how each appointment fits into the day.
A booking day that works for your business
Keep requests out of scattered messages
Give clients one booking link with your services and available stylists, so the next appointment starts with the right information.
Make checkout part of the visit
Explain deposits when booking and use a card reader or payment link at checkout, with the booking available to reception.
A service menu that reflects time in the chair
Separate cuts, colour and styling into clear categories. Give each service its own description, duration and pricing options, so clients understand what they are booking. Describe what is included in a colour appointment before they choose a time.
View feature: A service menu that reflects time in the chair- Service name
- Cut & blow-dry
- Service description
- A fresh cut, wash and blow-dry, with time to discuss your preferred style.
Pricing and duration
- Price option name
- Short hair
- Price
- $35.00
- Duration
- 30 min
- Price option name
- Medium hair
- Price
- $50.00
- Duration
- 45 min
- Price option name
- Long hair
- Price
- $65.00
- Duration
- 60 min
From the first click to a confirmed booking
Choose the right booking
A client looking for a colour refresh opens your salon menu and reads what each service includes. They choose the relevant option and a stylist who provides it, instead of guessing whether a standard haircut covers the visit.
Find a suitable time
The service duration and stylist’s availability guide the appointment choice. Keep descriptions explicit about what is included; arrange complex colour work with the client before reserving the appropriate length.
Review the booking details
The client reviews the selected service or space, date, time and price, then provides their contact details. Clear descriptions help them arrive knowing what they have booked and which location to visit.
Complete the booking and payment
When online payments are enabled, collect the deposit or full amount required by your booking settings. Your team can also handle payment from the calendar, including a payment link for a client who is arranging the visit with you.
See the shape of your salon day
Before opening, reception can review each stylist’s appointments and identify the longer visits. A clearly named colour service gives the team more useful context than an appointment simply called “hair”.
When a regular returns, refer to their previous bookings before arranging another visit. Keep the service, stylist and agreed time clear, and take payment from the same booking workflow when the visit is complete.
Illustrative example
Example booking day
| Time | Booking |
|---|---|
| 09:00 | Cut & blow-dry |
| 11:00 | Colour appointment |
| 14:00 | Fringe trim |
Make everyday bookings easier to manage
Match colour work to the right stylist
Assign colouring, cutting and styling services to the people who offer them. Clients can choose an appropriate stylist, while you keep each person’s services and branch assignments together.
View feature: Match colour work to the right stylistSee long appointments alongside quick cuts
View the day by stylist and branch. Longer colour appointments and shorter trims appear in the same calendar, helping reception find a suitable time for the next client.
View feature: See long appointments alongside quick cutsMake the next visit easier to arrange
Keep contact details, preferences and booking history together. When a regular calls for their usual appointment, you can refer to the service and stylist they booked last time.
View feature: Make the next visit easier to arrangeGive clients a convenient way to pay
Bring payment into the same workflow as the booking. Choose how you collect money for your services or space hire, and explain the payment arrangements before the client commits.
Deposits and online checkout
Let clients pay a deposit or the full booking amount through your online booking portal. State what the payment covers so clients understand the amount they are paying before their visit.
Card payments at reception
Use a supported Stripe Terminal smart reader to collect an in-person card payment for a booking. Reader availability depends on your country and Stripe setup; see the device guide before buying hardware.
QR codes, SMS and email links
Show a payment QR code for the client to scan, or send the payment link by SMS or email. The client opens checkout on their own device, making it useful both at reception and when arranging payment before arrival.
Set up a booking page that reflects your business
Start with the bookings you handle most often. A clear menu and realistic availability help clients make the right choice and give your team a consistent place to manage requests.
- Create clear categories for cuts, colour and treatments, with descriptions of what each booking includes.
- Assign services to the stylists who offer them and set realistic appointment lengths.
- Choose how clients pay for longer appointments and explain any consultation needed before booking.
Review and share your booking page
Review the client-facing names, descriptions, location, available times and payment settings. Share the booking link from your website and customer communications, and keep the details up to date as your offering changes.
Booking questions, answered
Can clients choose their usual stylist online?
Yes. Clients select a service, team member and available time. Assign the relevant services to each stylist so the booking options reflect what that person offers.
How should I list a cut and colour appointment?
Create a clearly named service with a duration and price option for the visit you offer. Explain whether cutting, colouring and finishing are included, and allow enough time for the whole appointment.
Can reception add a booking made by phone?
Yes. Create the appointment in the booking calendar with the selected service, stylist and client. Check the time reserved so phone bookings and online appointments are managed together.
How should I list colour services that vary in length?
Use clearly described services or options with suitable durations and prices. For work that needs an assessment, offer a consultation first and arrange the treatment booking after discussing the client’s requirements.
Can I keep my existing website?
Yes. Share your WebbyBooky booking portal link from your existing website so clients can choose a service, provider and available time. Keep your business information on your website and use the portal for the booking journey.
Can clients pay online or at the appointment?
With payments configured, you can collect a deposit or full payment online and take booking payments through the calendar. In-person options include supported Stripe Terminal readers and a QR payment page; links can also be sent by SMS or email. Available options depend on your payment setup.
Make your next booking easier to manage
Build your service or space menu, set your availability, and give clients a clear way to book. Start with your everyday workflow and expand as your business grows.