Describe the space instructors will use
Explain the floor, layout and included equipment so teachers can judge whether the studio suits their planned session.
Yoga and Pilates studio hire booking software
A visiting instructor needs a studio for their session; a workshop organiser may need it for several hours. Keep the room’s availability clear and let hirers reserve the space for the full time they need.
A booking day that works for your business
Include time to prepare and restore the room
Ask instructors to include setup and putting equipment away in the hire period, with clear minimum and maximum booking lengths.
Keep room hire separate from teaching administration
Give instructors a clear way to reserve the studio while they manage their own students, class plans and participant communications.
Make studio hire details clear before booking
Describe the floor space and any mats or equipment included. Set an hourly rate and duration limits, and explain whether hirers should allow time for setting up equipment and leaving the room ready for the next visit.
View feature: Make studio hire details clear before bookingRoom detailsActive
- Room name
- Willow Movement Studio
- Description
- A quiet studio with mats and blocks, available for private practice or instructor-led hire.
- Branch
- Willow Wellness Centre
Pricing & booking
- Default price
- $35.00per 1 hour
- Minimum booking duration
- 1 hour
- Maximum booking duration
- 4 hours
From the first click to a confirmed booking
Choose the right booking
A teacher selects the studio and reviews included mats, props or other facilities. Be explicit about equipment quantities and any items the hirer needs to bring.
Find a suitable time
They choose a hire period and available start time. Explain access and the expected end-of-session handover so the room is ready for the next booking.
Review the booking details
The client reviews the selected service or space, date, time and price, then provides their contact details. Clear descriptions help them arrive knowing what they have booked and which location to visit.
Complete the booking and payment
When online payments are enabled, collect the deposit or full amount required by your booking settings. Your team can also handle payment from the calendar, including a payment link for a client who is arranging the visit with you.
Give studio hosts a clear room schedule
Review which instructor has reserved each space and the time allocated. Use the diary to organise your own equipment checks and access arrangements.
When a teacher wants to return, arrange another available booking. Class enrolment, memberships and teaching credentials remain part of your separate operating process.
Illustrative example
Example booking day
| Time | Booking |
|---|---|
| 09:00 | Yoga studio hire |
| 11:00 | Pilates practice space |
| 14:00 | Instructor workshop |
Make every space easier to manage
Keep the studio schedule in view
See the name and reserved period for each booking. Your team can distinguish a short private-practice hire from a longer workshop without managing separate room diaries.
View feature: Keep the studio schedule in viewLet instructors reserve the space online
Share the room booking page so instructors can choose a studio, duration and available time. The person arranging the session books the space itself.
View feature: Let instructors reserve the space onlineOrganise rooms across your locations
Assign studios to the right branch and manage each location’s opening hours. Clear descriptions help instructors identify a suitable room before choosing where to book.
View feature: Organise rooms across your locationsGive clients a convenient way to pay
Bring payment into the same workflow as the booking. Choose how you collect money for your services or space hire, and explain the payment arrangements before the client commits.
Deposits and online checkout
Let clients pay a deposit or the full booking amount through your online booking portal. State what the payment covers so clients understand the amount they are paying before their visit.
Card payments at reception
Use a supported Stripe Terminal smart reader to collect an in-person card payment for a booking. Reader availability depends on your country and Stripe setup; see the device guide before buying hardware.
QR codes, SMS and email links
Show a payment QR code for the client to scan, or send the payment link by SMS or email. The client opens checkout on their own device, making it useful both at reception and when arranging payment before arrival.
Set up a booking page that reflects your business
Start with the bookings you handle most often. A clear menu and realistic availability help clients make the right choice and give your team a consistent place to manage requests.
- List independently reservable studios and included equipment.
- Set hourly prices and hire durations around your operation.
- Explain preparation, equipment care and room handover.
Review and share your booking page
Review the client-facing names, descriptions, location, available times and payment settings. Share the booking link from your website and customer communications, and keep the details up to date as your offering changes.
Space booking questions, answered
Does this manage individual places in a yoga class?
This workflow reserves the studio as a space for an instructor or organiser. Individual class attendance, memberships and mat allocations are separate from the room-hire booking described here.
Can I rent out a studio with equipment included?
Yes. Describe what the room hire includes and set its rate accordingly. This example books the room as a whole; it does not allocate individual equipment items to attendees.
Is this for booking a studio or a place in a class?
This page covers studio hire. It does not describe student places, class passes, membership billing or automatic attendance tracking.
Does booking the room also reserve a teacher?
The reservation is for the space. Arrange any teacher or additional service separately, and explain clearly what is included in the hire.
Can customers book without calling reception?
Yes. Share your room booking page so customers can select a space, choose a duration within its limits and find an available start time. Write clear room descriptions and arrival information so customers know what the hire includes.
How can I collect payment for a room reservation?
Configure online booking payments to collect a deposit or full amount where offered. Staff can also collect booking payments through the calendar using payment links, a QR checkout page or a supported Stripe Terminal reader. State the hire conditions and what the payment includes before the customer books.
Make your next booking easier to manage
Build your service or space menu, set your availability, and give clients a clear way to book. Start with your everyday workflow and expand as your business grows.