Help groups compare private rooms
Describe seating, room style and facilities so the organiser can choose a suitable private room before arriving.
Private karaoke room booking software
A small group singing for an hour and a party staying all evening need different reservations. Make your private rooms easy to compare and keep their start and finish times visible to the front desk.
A booking day that works for your business
Make the room price easy to understand
Publish the time-based room hire and explain separately any food, drinks or services that are not included.
Keep reception ready for arrivals
Use the room calendar to see which groups are expected and how long each room is reserved.
Help groups choose the right private room
Describe the room size, seating and included karaoke facilities. Set an hourly room rate and the permitted booking lengths, so organisers can see what reserving the space will cost before choosing a time.
View feature: Help groups choose the right private roomRoom detailsActive
- Room name
- Private Lounge 2
- Description
- A private karaoke room for up to six guests, with a screen and two microphones.
- Branch
- City Lights Karaoke
Pricing & booking
- Default price
- $35.00per 1 hour
- Minimum booking duration
- 1 hour
- Maximum booking duration
- 4 hours
From the first click to a confirmed booking
Choose the right booking
The organiser chooses a private karaoke room and reviews its facilities and suitability for the group. Explain any age, venue or food-and-drink rules before booking.
Find a suitable time
They select a permitted duration and available start time. Make it clear when the reservation ends and how to ask reception about extra time.
Review the booking details
The client reviews the selected service or space, date, time and price, then provides their contact details. Clear descriptions help them arrive knowing what they have booked and which location to visit.
Complete the booking and payment
When online payments are enabled, collect the deposit or full amount required by your booking settings. Your team can also handle payment from the calendar, including a payment link for a client who is arranging the visit with you.
Keep every room reservation easy to follow
Review room bookings before the busy period and plan reception and room preparation around the reserved times.
If a group asks to stay longer, check the next reservation before agreeing. Manage food and drink orders through your normal hospitality workflow.
Illustrative example
Example booking day
| Time | Booking |
|---|---|
| 09:00 | Small private room |
| 11:00 | Group karaoke |
| 14:00 | Evening room hire |
Make every space easier to manage
Know which group is in each room
View client names and booking times on the room calendar. Reception can follow arrivals and check when a group’s reservation ends before planning the next booking.
View feature: Know which group is in each roomLet the organiser book for the group
A customer chooses the room, duration and available start time through your booking page. They can organise their evening without waiting for someone to confirm times over the phone.
View feature: Let the organiser book for the groupGive larger rooms their own rate
Set prices and duration limits individually for each room. A lounge and a smaller private room can have different hourly rates while appearing in the same booking system.
View feature: Give larger rooms their own rateGive clients a convenient way to pay
Bring payment into the same workflow as the booking. Choose how you collect money for your services or space hire, and explain the payment arrangements before the client commits.
Deposits and online checkout
Let clients pay a deposit or the full booking amount through your online booking portal. State what the payment covers so clients understand the amount they are paying before their visit.
Card payments at reception
Use a supported Stripe Terminal smart reader to collect an in-person card payment for a booking. Reader availability depends on your country and Stripe setup; see the device guide before buying hardware.
QR codes, SMS and email links
Show a payment QR code for the client to scan, or send the payment link by SMS or email. The client opens checkout on their own device, making it useful both at reception and when arranging payment before arrival.
Set up a booking page that reflects your business
Start with the bookings you handle most often. A clear menu and realistic availability help clients make the right choice and give your team a consistent place to manage requests.
- Describe each room and the group it is suitable for.
- Set room hire prices and permitted session lengths.
- Explain arrival, included facilities and separate charges.
Review and share your booking page
Review the client-facing names, descriptions, location, available times and payment settings. Share the booking link from your website and customer communications, and keep the details up to date as your offering changes.
Space booking questions, answered
Is the example price for the room or for each guest?
The example uses an hourly price for the whole room. Describe your included facilities and any separate arrangements clearly, so customers know what their room booking covers.
Can customers reserve more than one hour?
Yes. Set the minimum and maximum durations for each room. Customers select a length within those limits, and the booking price follows the reserved time.
Does this manage food and drink orders?
This workflow manages the room reservation and booking payment. It does not describe a restaurant ordering system or automatic food-and-drink billing.
Can guests extend their room booking?
Your team can discuss changes after checking availability. Do not promise an extension until you have confirmed that it fits around other room reservations.
Can customers book without calling reception?
Yes. Share your room booking page so customers can select a space, choose a duration within its limits and find an available start time. Write clear room descriptions and arrival information so customers know what the hire includes.
How can I collect payment for a room reservation?
Configure online booking payments to collect a deposit or full amount where offered. Staff can also collect booking payments through the calendar using payment links, a QR checkout page or a supported Stripe Terminal reader. State the hire conditions and what the payment includes before the customer books.
Make your next booking easier to manage
Build your service or space menu, set your availability, and give clients a clear way to book. Start with your everyday workflow and expand as your business grows.