Make each private experience easy to understand
Describe the theme, location and intended group suitability so organisers can choose the right private room.
Private escape room booking software
Each escape room has a different story, but every group needs a clear reservation. Describe the experience and keep bookings attached to the correct room, so your team can follow the day’s arrivals and session times.
A booking day that works for your business
Explain the whole visit duration
Make arrival, briefing and departure expectations clear instead of showing only the game time without context.
Give hosts a clear reservation list
Use the room calendar to see which private spaces are reserved and plan your own hosting and reset work around them.
Make each experience easy to identify
Give each themed room its own name and description. Explain the group size guidance, arrival instructions and what the booking includes. Choose duration limits and a room rate that match the private sessions you offer.
View feature: Make each experience easy to identifyRoom detailsActive
- Room name
- The Clockmaker’s Study
- Description
- A private puzzle room for your group. Follow the arrival instructions for your booked session.
- Branch
- Clockwork Escape Centre
Pricing & booking
- Default price
- $90.00per 1 hour
- Minimum booking duration
- 1 hour
- Maximum booking duration
- 1 hour
From the first click to a confirmed booking
Choose the right booking
The organiser selects a private room and reads the experience description. Explain group suitability and any participation conditions directly in your venue information.
Find a suitable time
They select a permitted room booking duration and available start time. Keep your published availability consistent with the time your team needs for briefing and resetting the experience.
Review the booking details
The client reviews the selected service or space, date, time and price, then provides their contact details. Clear descriptions help them arrive knowing what they have booked and which location to visit.
Complete the booking and payment
When online payments are enabled, collect the deposit or full amount required by your booking settings. Your team can also handle payment from the calendar, including a payment link for a client who is arranging the visit with you.
Plan private bookings around the hosting team
Review reserved rooms and arrival times before the first group comes in. Use the schedule to organise your own briefing and reset procedures.
Use the organiser’s booking details for practical enquiries and payment arrangements. Manage participant headcounts and any waivers through your venue process.
Illustrative example
Example booking day
| Time | Booking |
|---|---|
| 09:00 | Mystery room |
| 11:00 | Private group experience |
| 14:00 | Adventure room |
Make every space easier to manage
Keep each themed room on its own calendar
See client names and reserved times across your rooms. Your team can check which group is arriving for each experience and plan the room handover around the booked period.
View feature: Keep each themed room on its own calendarLet one organiser reserve the room
Customers choose an experience, booking length and available start time. Clear descriptions help them pick a room before coordinating the visit with the rest of their group.
View feature: Let one organiser reserve the roomFind previous visits when groups return
Keep the organiser’s contact details and booking history together. Refer to earlier room bookings when a returning customer asks about arranging another visit.
View feature: Find previous visits when groups returnGive clients a convenient way to pay
Bring payment into the same workflow as the booking. Choose how you collect money for your services or space hire, and explain the payment arrangements before the client commits.
Deposits and online checkout
Let clients pay a deposit or the full booking amount through your online booking portal. State what the payment covers so clients understand the amount they are paying before their visit.
Card payments at reception
Use a supported Stripe Terminal smart reader to collect an in-person card payment for a booking. Reader availability depends on your country and Stripe setup; see the device guide before buying hardware.
QR codes, SMS and email links
Show a payment QR code for the client to scan, or send the payment link by SMS or email. The client opens checkout on their own device, making it useful both at reception and when arranging payment before arrival.
Set up a booking page that reflects your business
Start with the bookings you handle most often. A clear menu and realistic availability help clients make the right choice and give your team a consistent place to manage requests.
- Create a separate listing for each private bookable room.
- Set room pricing and booking limits that fit your visit format.
- Explain group requirements, arrival time and your contact process.
Review and share your booking page
Review the client-facing names, descriptions, location, available times and payment settings. Share the booking link from your website and customer communications, and keep the details up to date as your offering changes.
Space booking questions, answered
Does the example sell tickets per player?
No. It illustrates a private reservation for the whole room, priced by the reserved duration. Individual player ticketing and per-person charges are separate from this room-booking example.
How should I allow for briefing and resetting the room?
Choose a reservation period that reflects your operating schedule and explain arrival timing in the description. Plan reset time when arranging availability; this example does not promise an automatic reset buffer.
Does this sell tickets to individual players?
This workflow is for a private room reservation. It does not describe shared departures, per-player inventory or automatically calculated group ticket prices.
Is game reset time added automatically?
Do not assume an automatic reset buffer. Configure availability and the reservation format around your operating needs, and coordinate briefing and reset work through your team.
Can customers book without calling reception?
Yes. Share your room booking page so customers can select a space, choose a duration within its limits and find an available start time. Write clear room descriptions and arrival information so customers know what the hire includes.
How can I collect payment for a room reservation?
Configure online booking payments to collect a deposit or full amount where offered. Staff can also collect booking payments through the calendar using payment links, a QR checkout page or a supported Stripe Terminal reader. State the hire conditions and what the payment includes before the customer books.
Make your next booking easier to manage
Build your service or space menu, set your availability, and give clients a clear way to book. Start with your everyday workflow and expand as your business grows.